Partner with us - Explore
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Partner with us - Explore
THE PROBLEM
Booking conflicts, visitor chaos, utility disputes, and manual compliance filings — the hidden cost of running workspace on the wrong tools.
Meeting rooms, hot desks, and facilities double-booked — no system, no accountability, tenant frustration daily.
No pre-registration, no access logs — security gaps and parking mismanaged across the building.
Electricity and water charges estimated, not metered — tenants contest bills, revenue leaks monthly.
No audit trail, no version control — contracts lost in email threads across multiple space types.
EJAR registrations done outside the system — delays, errors, penalties for commercial leases.
Bay allocation unclear, visitor parking uncontrolled — lost revenue and daily operational conflict.
Every space type. Every compliance requirement. Every booking, visitor, and utility charge. One system from lead to renewal and beyond.
Amenity & facility bookings built in — Meeting rooms, desks, gyms, lounges — tenant-managed via mobile app. No conflicts, full availability calendar.
Visitor & parking management — Pre-registration, access control, parking bay allocation — all tracked in real time. Zero manual coordination.
Utility sub-metering & billing — Real consumption per unit, automated billing, dispute-proof — revenue captured, not estimated.
Local compliance built in — EJAR registration for Saudi commercial leases — auto-filed at signing. No manual steps, no missed filings.
Workspace App — Bookings, visitor invites, utility statements, invoices, maintenance — all from the tenant's phone. Live today.
SPACE TYPES
Commercial leases, flexible workspaces, parking operations, and advertising inventory — different workflows, same platform, same data model, same reporting.
Office towers, business parks, and standalone commercial units — full lease lifecycle with contract management, EJAR compliance, IFRS 15, and renewal automation.
Serviced offices, hot desks, and flexible workspace — with seat licensing, amenity bookings, day-pass management, and a fully branded tenant experience.
Parking bays leased standalone or bundled with office space — bay allocation, visitor parking management, permit tracking, and usage-based billing.
Digital and physical advertising inventory — billboards, lobby screens, façade placements — managed as leaseable assets with campaign periods, occupancy tracking, and renewal workflows.
CoworkGOTO Advantage
CoworkGOTO includes all of LeaseGOTO's core capabilities, and adds four operational modules purpose-built for commercial and workspace environments.
Meeting rooms, desks, communal spaces — self-managed by tenants via mobile app with real-time availability, instant confirmation, and zero admin overhead.
Live availability, instant booking, automated reminders — tenants book from the app, no receptionist required.
Daily or recurring desk bookings with floor plans — usage reports and peak time analytics included.
Gym, prayer room, lounge, roof terrace — any bookable space configured with rules, capacity limits, and time slots.
Space utilisation reports per amenity — identify underused assets, optimise opening hours, plan future inventory.
Paid bookings for external or overflow use — auto-invoiced and reconciled against tenant accounts.
Pre-registration, controlled access, parking bay allocation, and real-time tracking — all coordinated from a single dashboard for reception and security teams.
Tenants invite visitors via app — QR pass generated, security team notified, arrival workflow automated.
Visitor passes linked to access control systems — time-gated, floor-restricted, fully logged.
Assign bays per tenant, per unit, or per visit — permanent, temporary, and visitor bay pools managed separately.
Visitor parking slots reserved at pre-registration — bay number sent with QR pass, usage tracked.
Full visitor log per property, per tenant, per date — export for security audits and compliance reviews.
Sub-metering per unit, automated consumption billing, and utility statements on the workspace app — zero estimation, zero disputes, revenue fully captured.
Connect electricity, water, and gas sub-meters per unit — readings
All utility charges posted to the ERP alongside lease charges — one consolidated AR ledger per tenant.
Work orders, SLA tracking, preventive maintenance, and vendor assignments — full visibility from tenant request to resolution across every space in the building.
Create, assign, and close work orders with priority levels, category, and photo attachments — submitted by tenants or operations team.
SLA timers auto-start at submission — breaches escalate automatically. KPI dashboard by category, team, and property.
Recurring schedules for HVAC, elevators, common areas, and building systems — auto-generated work orders, zero missed cycles.
Track equipment and construction warranties — alerts when expiring, linked to vendor and lease records per asset.
Assign work orders to internal teams or external vendors — tracked, rated, and performance-scored per assignment.
THE SPACE LIFECYCLE
From the first enquiry to renewal or exit — every stage managed, tracked, and automated in CoworkGOTO.
ACQUISITION
STAGE 01
Via the propGOTO listings portal or integrated social channels — Facebook, Instagram, LinkedIn, WhatsApp, and web forms — all unified in one pipeline.
ACQUISITION
STAGE 02
Live availability across commercial, workspace, parking, and advertising inventory — every search automatically creates a lead record in the Workspace CRM, assigned, tracked, and followed up.
ACQUISITION
STAGE 03
Formal quote with pricing, lease duration, parking allocation, and payment terms — digital and trackable.
ACQUISITION
STAGE 04
Space blocking, deposit collection, reservation agreement — one step, full audit trail, zero double allocation.
ONBOARDING
STAGE 05
Identity verification, AML checks, trade licence validation — compliant onboarding enforced before activation.
ONBOARDING
STAGE 06
Contract creation, clause config, digital signing, payment schedule — plus amenity access and parking allocation activated.
COMPLIANCE
STAGE 07
Auto-filed per market at contract signing. Saudi Arabia: native EJAR for commercial leases — zero manual steps.
OPERATIONS
STAGE 08
Inspection checklist, key handover, sub-meter readings, access card issuance, workspace app activated.
OPERATIONS
STAGE 09
Rent, CAM, utility consumption, amenity charges — all invoiced and collected through one platform.
RETENTION
STAGE 10
Auto-renewal with proactive alerts, or structured move-out with deposit reconciliation and utility final read.
PLATFORM CAPABILITIES
Explore each module — the full LeaseGOTO foundation plus CoworkGOTO's four exclusive operational layers.
CoworkGOTO includes a dedicated Workspace CRM — purpose-built for commercial and workspace leasing, not adapted from a generic sales tool. Leads arrive from two channels: the propGOTO listings portal (built in, no setup required) or integrated social and digital sources including Facebook, Instagram, LinkedIn, WhatsApp, and web forms. Every enquiry lands in one unified pipeline — tracked, prioritised, and assigned automatically.
Real-time availability across commercial, coworking, parking, and advertising inventory — filter by type, floor, size, and price.
Leads flow in from the propGOTO listings portal or integrated social channels — Facebook, Instagram, LinkedIn, WhatsApp, and web forms. Every lead source tracked, prioritised, and assigned automatically.
Convert leads to formal opportunities and generate lease quotations with full pricing, parking, and amenity breakdown.
Reserve spaces with deposit tracking and configurable hold periods — prevents double allocation across all space types.
Route leads to the right agent based on space type, property, or round-robin rules.
Stage distribution, conversion rates, agent performance, source attribution — real-time across all space types.
BUILT FOR YOUR TEAM
Commercial workspace decisions involve 4–6 people. CoworkGOTO is built to answer every one of them.
Portfolio visibility & growth
Real-time occupancy, revenue trajectory, amenity utilisation, and renewal pipeline — across all space types and all properties in one view. No waiting for reports.
IFRS 15 & financial accuracy
IFRS 15 revenue recognition calculated natively across all space types. Utility billing consolidated with lease charges. Audit-ready financials, ERP integration, no manual journals.
EJAR, KYC & regulatory workflows
Commercial lease registrations handled natively. KYC/AML enforced before activation. Full compliance audit trail per jurisdiction. Saudi Arabia: native EJAR for commercial leases.
Pipeline, quotations & renewals
Full CRM pipeline across commercial, workspace, parking, and advertising space. Quotation management, space blocking, renewal alerts, and agent performance dashboards — one system.
Amenities, access & utilities
Amenity booking conflicts eliminated. Visitor access controlled and logged. Parking bays allocated and tracked in real time. Utility consumption visible per unit — zero manual effort.
Integration, security & deployment
SaaS deployment live in 2–4 weeks. Native ERP connectors, open API, role-based access, enterprise-grade security, sub-meter integration. ~90% out-of-box fit — minimal configuration.
WHY COWORKGOTO
Typical workspace management tools handle desk bookings and access passes — then hand you back to spreadsheets for contracts, compliance, billing, maintenance, and finance. CoworkGOTO is a single platform that covers the entire operation, end to end, with nothing missing and nothing bolted on.
TYPICAL WORKSPACE SOFTWARE
COWORKGOTO — ONE PLATFORM, FULL COVERAGE
4+
Space types in one platform
4+
Exclusive operational modules
EJAR ✓
Saudi commercial — live today
2–4wk
SaaS go-live
Platform Architecture
CoworkGOTO runs on the propGOTO OS — the same platform powering 11 property business products.
Core OS
Unified data model, workflow engine, rules, approvals, RBAC, and ~90% out-of-box fit across all products.
Lease & Space Modules
Workspace CRM, agreements, EJAR compliance, billing, service management, IFRS 15, and portfolio management.
Workspace Operations
The four exclusive operational layers — Amenity Bookings, Visitor & Parking, Utility Management, and Service & Maintenance.
Portals & Integrations
Workspace App, web portal, multi-language, ERP connectors, payment gateways, and IoT/sub-meter APIs.
INDUSTRY COVERAGE
Office towers to coworking hubs, government facilities to REITs — configured for your operation, not adapted from someone else's.
Multi-tenant grade-A offices
Flexible workspace operators
Multi-building commercial portfolios
Standalone & bundled parking
Billboards, screens, façades
Commercial + parking + retail
Commercial asset portfolios
Commercial facilities management
Commercial workspaces run on contractors, fit-out vendors, equipment leases, and service agreements. CoworkGOTO's Vendor & Asset Contract module gives complete control over every external relationship and every leased asset on the balance sheet. Asset Lease, Asset Purchase, Vendor Service, Construction/Fit-Out, Framework/SLA, Subscription — managed in one place. IFRS 16 right-of-use accounting included. This is not just operations — it is financial governance.
Right-of-use asset recognition, lease liability schedules, interest expense tracking, and disclosure reports for all vendor and asset lease contracts.
Vendor registration, document verification, insurance tracking, and compliance prequalification before any contract is awarded.
Asset Lease, Asset Purchase, Vendor Service, Construction/Fit-Out, Framework/SLA, Subscription — from LOA to final completion.
SLA adherence, milestone delivery, quality scoring, and vendor performance rankings across all active contracts and projects.
Progress billing, retention management, variation orders, and contractor payment approval workflows — fully audited.
Asset values and lease liabilities flow directly into the financial ledger and IFRS 16 reporting — no manual reconciliation.
Get Started
Amenity bookings, visitor access, utility billing, EJAR compliance, and a live workspace app. Go live in weeks — not months.
FREQUENTLY ASKED
