BooksGOTO | Real Estate Accounting & Finance Platform

Three Real Estate Businesses.One Broken Finance Function.

Leasing, sales, and property management each create distinct accounting obligations — and most finance teams are trying to manage all three with tools built for none of them.

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Lease Accounting Left to Spreadsheets

Lease

IFRS 16 right-of-use assets, straight-lined rental income, service charge reconciliations, and rent arrears ageing — all tracked in disconnected spreadsheets with no audit trail and month-end chaos.

🤝

Sale Revenue Recognised Too Early — or Too Late

Sale

Off-plan developments, milestone-based SPA instalments, and construction-phase revenue require careful IFRS 15 treatment. Most teams get it wrong — creating restatement risk and audit findings.

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Managed Portfolio Costs Out of Control

Manange

Capex vs. opex misclassification, unrecovered service charges, vendor invoice backlogs, and no visibility across entities — the managed portfolio's financials are always the last to close.

Core Modules

Six Accounting Modules.
Built for Lease, Sale & Manage.

Every module is built from a real estate accounting perspective — covering the obligations, standards, and workflows that arise across all three lines of your property business.

🏠 Lease 🔧 Manage 🤝 Sale

Accounts Payable

Real Estate Expenditure.
Accounted to the Last Entry.

In real estate accounting, outgoings span capital expenditure on investment property, operating costs recoverable from tenants, agency commissions on disposals, and construction-phase payments to contractors. BooksGOTO codes, approves, and posts every payable to the right account, property, and period — with no manual journal intervention.

🏠 Lease: Opex, capex & recoverable service costs 🔧 Manage: FM contracts, maintenance & sinking fund 🤝 Sale: Disposal costs, commissions & title fees

Capex vs. opex coding with investment property account mapping
Recoverable vs. non-recoverable expenditure classification per lease
Agent, broker, and solicitor fee processing for property disposals
Construction progress billing and retention release management
Multi-level approval by property entity, cost type, and threshold
Accruals, prepayments, and period-end cut-off posting automation
Withholding tax on contractor and agency payments with certificate generation

AP Ledger — Coded by Account & Property

Payee	Account Code	Classification	Amount	Status
Meridian Contractors	1520 – Capex	Investment Property	$148,000	pending
GreenCare FM	6210 – Opex	Recoverable	$9,400	approved
Savills — Disposal	7110 – Commission	Disposal Cost	$42,000	pending
City Utilities	6310 – Opex	Non-Recoverable	$3,850	approved
Norton & Partners	7120 – Legal	Disposal Cost	$8,200	overdue

Capex approved YTD $1,240,000 / $2,000,000

Recoverable opex posted $186,400 recoverable

Accounts Receivable

Every Real Estate Revenue Stream.
Recognised, Tracked, Reconciled.

Real estate AR is not a simple invoice list. It spans straight-lined rental income, service charge demands and reconciliations, development sale instalment schedules, dilapidation claims, and lease surrender payments — each governed by different accounting rules and recognition timings. BooksGOTO manages all of them in one ledger.

🏠 Lease: Rent demands, service charge & dilapidations 🔧 Manage: Management fee income & charge recoveries 🤝 Sale: SPA instalment demands & completion receipts

Straight-line rental income posting across incentive and rent-free periods
Service charge demand, reconciliation, and surplus/deficit accounting
Development sale instalment ledger — Booking, SPA, construction, handover
Dilapidation, lease surrender, and break penalty receivable tracking
Security deposit and rent deposit accounting with interest accrual
Ageing analysis — 30 / 60 / 90+ days split by income type and entity
Accrued and deferred income balance reconciliation at period-end

AR Ledger — Real Estate Income Streams

Counterparty	Income Type	Invoiced	Received	Balance
Hargrove Retail Ltd	Rent + Svc Charge	$58,400	$58,400	$0
Greenfield Phase 2	SPA Instalment 3	$310,000	$186,000	$124,000
Nexus Corp	Svc Charge Recon.	$12,800	$0	$12,800
Blue Ridge Co.	Dilapidation Claim	$24,500	$0	$24,500
Meridian Medical	Rent — Straight-line	$91,000	$91,000	$0

Total AR collected vs invoiced $335,400 / $496,700

Outstanding >60 days $37,300 across 3 accounts

IFRS 16

Lease Accounting.
From Contract Identification to Disclosure.

IFRS 16 eliminated off-balance-sheet lease financing — every lease your entity holds as lessee must now appear on the balance sheet as a right-of-use asset and a corresponding lease liability. In real estate, this spans property head-leases, ground leases, equipment operating leases, and embedded leases inside vendor service contracts. BooksGOTO handles all of them from commencement to expiry.

🏠 Lease: Ground leases, head-leases & lessee property 🔧 Manage: FM & vendor contract embedded lease screening 🤝 Sale: Sale-and-leaseback accounting & disclosure

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Vendor Contracts — Embedded Lease Identification

FM agreements, equipment hire contracts, and outsourced service arrangements often contain an embedded lease component. BooksGOTO screens each vendor contract, separates lease from non-lease components, and applies the correct IFRS 16 accounting where the criteria are met.

Embedded lease identification within FM, cleaning, and security contracts
Lease vs. non-lease component separation and incremental borrowing rate input
Low-value (<$5,000) and short-term (<12 months) exemption tracking
ROU asset and lease liability recognition for qualifying vendor arrangements

Initial measurement — PV of future lease payments at incremental borrowing rate
ROU asset depreciation (straight-line or UoP) and liability amortisation schedule
Lease modification — remeasurement journals on rent review, extension, or termination
Maturity analysis and carrying amount disclosure notes for financial statements

IFRS 16 — Balance Sheet Exposure

Vendor Contracts — Embedded Leases

Contract	Classification	ROU Asset	Status
GreenCare FM Ltd	Embedded Lease	$84,000	On Balance Sheet
Apex Lift Services	Equipment Hire	$42,500	On Balance Sheet
City Power — Generator	Low-Value <$5K	—	Exempt

Asset Contracts — Ground & Head-Leases

Lease Asset	ROU — NBV	Liability	Int. Exp.
Ground Lease — Plot 7	$1,106,000	$1,152,549	$17,288
Head-Lease — Tower B	$592,000	$617,600	$9,264
HQ Office — Floor 4	$118,400	$123,920	$1,859

Total ROU Assets on B/S $1,942,900

Contracts under IFRS 16 27 active / 3 exempt

IFRS 15

Revenue Recognition.
The Standard Real Estate Gets Wrong.

IFRS 15 is among the most complex standards for real estate entities — because property transactions rarely have a single, clean performance obligation. Off-plan sales recognise revenue over construction. Mixed-use developments bundle obligations. Management contracts deliver income over time. BooksGOTO applies the five-step IFRS 15 model automatically to every revenue stream, ensuring your P&L reflects what you have actually earned — not just what you have invoiced.

🏠 Lease: Straight-line rental & lease incentive recognition 🔧 Manage: Management fee income recognised over service period 🤝 Sale: Off-plan & milestone-based SPA revenue recognition

IFRS 15 Five-Step Model — Applied per Contract

Identify the Contract SPA, management agreement, development JV, lease

Performance Obligations Construction, transfer of title, ongoing management

Transaction Price Fixed, variable, contingent — including penalties & bonuses

Allocate to Obligations Standalone selling price allocation across bundled services

Recognise Revenue At point in time (completed sale) or over time (construction, management)

Completed property sale — revenue at point of control transfer (title/possession)
Off-plan and under-construction — percentage of completion or output method
Property management fee — recognised ratably over the service period
Lease incentives and rent-free periods — straight-lined over full lease term
Variable consideration — constrained estimates for earnouts and performance fees
Contract asset (accrued income) and contract liability (deferred revenue) B/S tracking
Disaggregated revenue disclosure by type, geography, and timing for notes

IFRS 15 — Revenue Recognition Tracker

Development Sales — POC Recognition

Unit / Project	SPA Value	% Complete	Recognised	Deferred
Riverside Tower — 4A	$420,000	100%	$420,000	$0
Greenfield Ph. 2 — 12B	$310,000	60%	$186,000	$124,000
Harbour Res. — 8C	$540,000	20%	$108,000	$432,000

Management & Lease Revenue — Time-Based Recognition

Revenue Stream	Period	Contract Liability	Recognised
Mgmt Fee — Portfolio A	Q2 2025	$0	$38,400
Rent-Free Straight-line	Q2 2025	$12,000	$4,000
Lease Incentive Spread	Q2 2025	$8,500	$2,125

Revenue recognised YTD $758,525 of $1,270,000

Contract liabilities on B/S $556,000 deferred

Collection Management

Real Estate Debt Recovery.
Structured, Automated, Auditable.

Uncollected income in real estate directly distorts NOI, NAV, and distributable earnings. BooksGOTO treats collection management as an accounting discipline — every overdue balance is correctly aged in the ledger, provisioned under IFRS 9 ECL rules where required, and escalated through a documented workflow that satisfies audit and board reporting requirements.

🏠 Lease: Rent arrears, svc charge & dilapidation debt 🔧 Manage: Unrecovered opex & management fee arrears 🤝 Sale: Overdue SPA instalments & completion shortfalls

Aged debt schedule by income type, entity, and property — audit-ready format
IFRS 9 Expected Credit Loss (ECL) provisioning — automated bad debt accrual by bucket
Rent arrears certificate generation for lease enforcement and legal proceedings
Service charge dispute accounting — adjustment journals and reconciliation trail
SPA instalment default — late payment interest auto-calculated and posted
Debt write-off and recovery posting with full GL impact and approval chain
Board-ready report — arrears ratio, ECL coverage, recovery rate by portfolio

Aged Debt & ECL Provision Schedule

Counterparty	Income Type	Overdue	ECL %	Provision
Sunrise Café	Rent Arrears	$6,400	10%	$640
PrimeSpace Ltd	Svc Charge Debt	$18,400	30%	$5,520
Orion Dev. Ltd	SPA Instalment	$124,000	10%	$12,400
Harbour Estates	Dilapidation	$24,500	50%	$12,250

Total ECL provision balance $30,810 / $173,300 overdue

Recovery rate YTD 82% of overdue collected

IFRS 9 — ECL Provisioning Active

Provision matrix applied automatically based on counterparty credit rating and ageing bucket

Tax Management

The Right Tax Treatment
on Every Property Transaction.

Tax obligations differ across leasing income, management fees, and property sale proceeds — and across every jurisdiction you operate in. BooksGOTO applies the correct tax rules automatically, wherever the transaction occurs.

🏠 Lease: Rental income & service charge tax 🔧 Manage: Management fee & contractor WHT 🤝 Sale: Capital gains, transfer tax & stamp duty

Multi-jurisdiction VAT / GST / Sales Tax engine
Residential vs. commercial vs. sale transaction tax differentiation
Capital gains and property transfer tax tracking for sales
Withholding tax on vendor, agent, and contractor payments
Input tax recovery and apportionment across mixed portfolios
Returns-ready tax summaries with full audit documentation

Tax Summary — Q2 2025

Category	Taxable	Rate	Tax Due
Commercial Rent — Lease	$640,000	10%	$64,000
Management Fees — Manage	$88,000	10%	$8,800
Property Sale Proceeds — Sale	$1,200,000	Transfer 2%	$24,000
Residential Rent — Lease	$210,000	Exempt	$0
Input Tax Recoverable	—	—	-$28,400
Net Tax Payable	—	—	$68,400

Filing Deadline

Q2 return due 31 Jul 2025 — Report ready to export

Scheduled Invoicing

Every Charge, Every Cycle,
Sent Without Lifting a Finger.

Recurring lease rent, periodic management fees, phased sale instalment demands — BooksGOTO handles all billing schedules automatically. Define the schedule once, and every invoice goes out on time, with the right tax treatment, every time.

🏠 Lease: Rent, service charges & escalations 🔧 Manage: Management fees & periodic charges 🤝 Sale: Milestone instalment demand schedules

Lease-driven billing (monthly, quarterly, annual, milestone)
Sale instalment demand scheduling tied to construction milestones
Management fee invoicing with automated remittance statements
Rent escalation and index-linked adjustments
Tax-compliant invoice templates per jurisdiction and type
Bulk invoice run with pre-approval review and delivery tracking

Billing Schedule — June 2025 Run

Counterparty	Type	Amount	Status
Tower A — 401	Monthly Rent — Lease	$5,800	Sent
Greenfield Homes	Instalment 3 — Sale	$95,000	Sent
Harbour HOA	Mgmt Fee — Manage	$4,200	Scheduled
Villa 12B	Quarterly Rent — Lease	$18,000	Scheduled
Office Park 3	Service Charge — Lease	$1,200	Overdue

Invoices sent this month 142 of 148

Built for Global Compliance From Day One

BooksGOTO ships with compliance baked in — not bolted on — for the accounting standards and regulatory frameworks that matter to property teams worldwide.

📐

IFRS 16

Full right-of-use asset recognition, lease liability amortisation, and disclosure reporting — keeping listed and audit-ready companies compliant with international lease accounting standards.

🌍

Multi-Jurisdiction Tax

Configurable VAT, GST, and sales tax rules per jurisdiction — with correct treatment for residential, commercial, and mixed-use properties and automated returns-ready summaries.

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e-Invoicing Standards

Supports local e-invoicing mandates where active — including structured XML formats, digital signatures, and clearance submission — with new jurisdictions added as mandates roll out.

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Audit Trail & Access Controls

Immutable transaction logs, role-based permissions, dual-approval thresholds, and document attachment — ready for internal, external, and regulatory audits at any time.

📅

Financial Close Automation

Automate month-end accruals, prepayments, and amortisations — reducing close time from days to hours with a structured close checklist and period-lock controls.

💱

Multi-Currency & Multi-Entity

Manage portfolios across currencies and legal entities with real-time FX revaluation, intercompany eliminations, and consolidated reporting at any level of your group structure.

Common Questions Answered Honestly

Lease. Sell. Manage.
All Accounted For.

Lease. Sell. Manage. All Accounted For.

Stop running three separate finance processes for three lines of your property business. BooksGOTO gives your accounting team one platform — and gives your auditors, investors, and board the clarity they've been asking for.

🏠 Lease — IFRS 16 Native🤝 Sale — IFRS 15 Native🔧 Manage — AP & Collections🌍 Multi-Jurisdiction Tax💱 Multi-Currency & Multi-Entity

The Operating System for Built Environments

An end-to-end PropTech operating platform powering real estate, communities, townships, and workplaces.

Prop GOTO Books

Real Estate Accounting

YOU ARE HERE

Realty GOTO

Property Sales

Lease GOTO

Lease Management

Cowork GOTO

Coworking Business

Facilities GOTO

Facility Management

Workplace GOTO

Enterprise Workplace

Community GOTO

HOA & Residential

Township GOTO

Township Management

One operating system. Every property business.

Three Real Estate Businesses.One Broken Finance Function.

Lease Accounting Left to Spreadsheets

Sale Revenue Recognised Too Early — or Too Late

Managed Portfolio Costs Out of Control

Six Accounting Modules. Built for Lease, Sale & Manage.

Real Estate Expenditure.Accounted to the Last Entry.

Every Real Estate Revenue Stream.Recognised, Tracked, Reconciled.

Lease Accounting.From Contract Identification to Disclosure.

Revenue Recognition.The Standard Real Estate Gets Wrong.

Real Estate Debt Recovery.Structured, Automated, Auditable.

The Right Tax Treatmenton Every Property Transaction.

Every Charge, Every Cycle,Sent Without Lifting a Finger.

One Platform. Every Real Estate Transaction Accounted.

Lease

Sale

Manage

Close

Report

Built for Global Compliance From Day One

IFRS 16

Multi-Jurisdiction Tax

e-Invoicing Standards

Audit Trail & Access Controls

Financial Close Automation

Multi-Currency & Multi-Entity

Common Questions Answered Honestly

Does BooksGOTO integrate with LeaseGOTO Elite?

What does migration from our current system look like?

Does BooksGOTO support IFRS 16 lease accounting?

Can tenants pay online through the system?

Can BooksGOTO integrate with SAP or Oracle?

Lease. Sell. Manage. All Accounted For.

Lease. Sell. Manage. All Accounted For.

The Operating System for Built Environments

Prop GOTO Books

Realty GOTO

Lease GOTO

Cowork GOTO

Facilities GOTO

Workplace GOTO

Community GOTO

Township GOTO

Six Accounting Modules.
Built for Lease, Sale & Manage.

Real Estate Expenditure.
Accounted to the Last Entry.

Every Real Estate Revenue Stream.
Recognised, Tracked, Reconciled.

Lease Accounting.
From Contract Identification to Disclosure.

Revenue Recognition.
The Standard Real Estate Gets Wrong.

Real Estate Debt Recovery.
Structured, Automated, Auditable.

The Right Tax Treatment
on Every Property Transaction.

Every Charge, Every Cycle,
Sent Without Lifting a Finger.

Lease. Sell. Manage.
All Accounted For.